Compliance & Regulatory Solutions
Navigate Australian transport regulations with confidence. NHVR compliance, safety management, and audit-ready documentation systems.
NHVR Compliance
Comprehensive systems for National Heavy Vehicle Regulator compliance including work diaries, rest breaks, and vehicle standards.
Safety Management
Implement and maintain safety management systems that meet Australian standards and reduce incident risk.
Chain of Responsibility
Manage CoR obligations with automated documentation, training, and compliance tracking for all parties.
Audit Support
Audit-ready documentation and expert support during compliance audits and regulatory reviews.
Australian Regulations We Cover
- Heavy Vehicle National Law (HVNL)
- Work Health and Safety Act
- Chain of Responsibility (CoR)
- Mass, Dimension and Loading
- Driver Fatigue Management
- Speed Compliance
- Vehicle Standards
- Dangerous Goods Transport
Comprehensive Compliance Management
Complete regulatory compliance for Australian transport
NHVR Compliance
- Work Diaries: Electronic & paper
- Fatigue Management: BFM, AFM tracking
- Mass & Dimension: Load monitoring
- Vehicle Standards: Compliance checks
- Speed Compliance: Automated tracking
Safety Management
- SMS: Safety management systems
- Incident Reporting: Automated workflows
- Risk Assessments: Regular reviews
- Training Records: Centralized tracking
- Audits: Quarterly reviews
Chain of Responsibility
- CoR Training: All parties covered
- Documentation: Audit trails
- Load Monitoring: Weight compliance
- Scheduling: Safe timeframes
- Due Diligence: Evidence capture
Audit & Reporting
- Compliance Reports: Automated generation
- Audit Support: Expert guidance
- Document Management: Centralized storage
- Notifications: Expiry alerts
- Dashboard: Real-time status
Compliance Success Stories
Australian transport companies we've kept compliant
Freight Company - NSW
Challenge: NHVR violations
$85K in fines last year, 3 infringement notices, paper-based work diaries causing errors, audit failures.
Compliance System:
- ✓ Zero fines in 18 months
- ✓ Electronic work diaries
- ✓ Passed all audits
- ✓ Insurance premiums reduced
"Compliance system paid for itself with first avoided fine." - Operations Manager
Transport Group - VIC
Challenge: Chain of Responsibility
CoR legislation confusing, no documentation system, worried about personal liability, clients demanding evidence.
CoR Framework:
- ✓ Complete CoR documentation
- ✓ Staff training program
- ✓ Automated compliance tracking
- ✓ Client confidence restored
"Finally sleep well knowing we're CoR compliant." - Managing Director
Logistics Provider - QLD
Challenge: Audit preparation stress
Annual NHVR audit taking 2+ weeks to prepare, scrambling for documents, previous audit found 15 issues.
Audit-Ready System:
- ✓ 2-hour audit preparation
- ✓ All documents centralized
- ✓ Zero findings last audit
- ✓ Audit stress eliminated
"Audit was painless. Auditor impressed with our systems." - Compliance Manager
Compliance Solutions by Need
Heavy Vehicle Compliance
- NHVR accreditation support
- Work diary management
- Fatigue management systems
- Vehicle maintenance schedules
- Driver licensing tracking
- Roadworthy certification
Safety Management Systems
- SMS development & implementation
- Risk assessment frameworks
- Incident investigation
- Corrective action tracking
- Safety performance metrics
- Safety committee support
Chain of Responsibility
- CoR training & education
- Due diligence frameworks
- Load restraint procedures
- Scheduling policies
- Contract management
- Evidence documentation
Dangerous Goods Transport
- DG compliance training
- Placarding requirements
- Emergency response procedures
- Vehicle requirements
- Documentation management
- License & permits tracking
WHS Compliance
- Work Health & Safety policies
- Risk assessment templates
- Injury management
- Return to work programs
- PPE management
- Workplace inspections
Environmental Compliance
- EPA permit management
- Emission tracking
- Waste management
- Spill response plans
- Environmental reporting
- Sustainability programs
Compliance FAQs
What is Chain of Responsibility (CoR)?
CoR means everyone in the supply chain shares responsibility for road safety and compliance—not just the driver. This includes: consignors, consignees, packers, loaders, schedulers, fleet managers, and operators. You can be fined even if you didn't directly breach the law if you influenced or should have prevented it. CoR covers: mass limits, dimensions, load restraint, speed, fatigue, and vehicle standards. Fines range from $3,000 to $300,000+ with potential jail time for serious breaches.
How much does compliance management cost?
Our compliance solutions cost $500-3,000/month depending on fleet size and requirements. Small fleets (5-20 vehicles): $500-1,000/month. Medium fleets (20-100 vehicles): $1,000-2,000/month. Large fleets (100+ vehicles): $2,000-5,000/month. Includes: software, training, documentation, and ongoing support. Compare to: average NHVR fine $5,000-50,000, court costs, insurance increases, and reputational damage. Compliance costs fraction of one fine.
What are the penalties for non-compliance?
NHVR penalties are severe. Fatigue breaches: $3,300-$6,600 on-the-spot, up to $33,000 in court. Mass breaches: $825-$6,600 on-the-spot, up to $110,000 in court. Serious breaches can lead to: vehicle impoundment, operator accreditation suspension/cancellation, director liability, and criminal charges. Insurance may not cover fines. One serious breach can cost more than 5 years of compliance management.
Do I need NHVR accreditation?
NHVR accreditation isn't mandatory but provides significant benefits: access to higher productivity vehicles, fatigue management flexibility, mass management concessions, and reduced compliance burden. Also demonstrates commitment to safety—important for winning tenders and reducing insurance premiums. We help with: application preparation, system implementation, audit support, and ongoing maintenance. Timeline: 6-12 months from start to accreditation.
How do electronic work diaries work?
Electronic Work Diaries (EWD) replace paper work diaries. Driver uses app/device to record work/rest times. Benefits: automatic calculations prevent errors, real-time compliance monitoring, no lost paperwork, easier audits, and driver can't manipulate records. EWD must be NHVR-approved. We provide: approved EWD solutions, driver training, back-office monitoring, and audit support. Cost: $15-30/driver/month.
What documentation do I need for audits?
NHVR audits require extensive documentation: work diaries (2+ years), maintenance records, training records, incident reports, risk assessments, policies & procedures, vehicle registrations, driver licenses, load records, and CoR documentation. We maintain centralized document management system so everything is audit-ready. During audit, provide documents within 24 hours. Our clients pass audits with zero findings because documentation is always current and organized.
How do I manage driver fatigue compliance?
Fatigue management options: Standard Hours (no accreditation needed, strict hours limits) or AFM/BFM (requires NHVR accreditation, more flexibility). We implement: electronic work diaries, real-time fatigue monitoring, automated breach alerts, driver scheduling tools, and rest break management. System prevents drivers from breaching hours and alerts managers to issues. Critical for safety and compliance—fatigue-related crashes are often fatal.
What is a Safety Management System (SMS)?
SMS is systematic approach to managing safety. Required for NHVR accreditation and many client contracts. Components: safety policy, risk management, training, incident reporting, performance monitoring, and continuous improvement. We provide: SMS templates, implementation support, training programs, audit preparation, and ongoing maintenance. Well-implemented SMS reduces incidents by 40-60% and demonstrates safety commitment to clients and insurers.
Can you help with dangerous goods compliance?
Yes! Dangerous goods transport has strict requirements: driver training & licensing, vehicle placarding, load segregation, emergency procedures, and documentation. We provide: DG compliance training (initial & refresher), placard management, emergency response plans, ADG Code compliance, and permit tracking. Non-compliance risks massive fines, vehicle seizure, and criminal charges. Even small DG shipments require compliance.
How often should we conduct safety audits?
Internal audits: quarterly minimum for accredited operators, annually for non-accredited. External audits: annually by NHVR or accreditation provider. We conduct: quarterly compliance reviews, annual system audits, post-incident reviews, and pre-NHVR audit preparation. Regular audits identify issues before they become violations. Our audit program ensures you're always audit-ready and compliant. Include corrective action tracking and verification.
Stay Compliant, Avoid Fines
Our compliance solutions help Australian transport companies avoid penalties and maintain their operating licenses.